The Best App to Manage a College Club

August 10, 2023

By Olivia Chuang, Operations Lead & GTM Strategy at Flare

Streamlining College Club Management: Why Flare is the Most Comprehensive Choice

In a fast-paced college environment, effective communication and organization are essential for the success of any college club or organization. With countless tasks, events, and updates, a reliable app can make all the difference. Among the options available, Flare stands out as the best app to manage college clubs, offering a comprehensive array of features that cater to every aspect of a club's needs. No more using GroupMe, Facebook Events, Email Newsletters, etc. all for the same group. From seamless communication to efficient event planning, Flare has it all.

1. Efficient Communication: Group Chats and Announcements

Choose wall layout or chat layout for your group chats

Communication lies at the heart of any successful club. Flare facilitates interaction among club members through its intuitive group chat features.

Chats are customizable to every use-case: choose between a “wall-layout” or a “messaging chat layout”, add external users (coaches, mentors, advisors, etc.) to chats within the group without giving them access to all the group’s information, pin posts and messages with important information, and create locked and sub chats within the group for select members such as your board or specific committees.

This ensures that all members are on the same page and can easily find information that they may need. In addition, the announcement feature allows club leaders to broadcast important updates, eliminating the chances of information getting lost in a sea of emails or social media posts.

2. Events Calendar: Simplifying Event Planning

Events Calendar Layout on Flare

Organizing events can be challenging, especially in a busy college environment. Flare's events calendar feature simplifies the process, allowing club leaders to schedule and share upcoming events instantly. Attendees can see all of their upcoming events in one place and can export to Google Calendar or their device calendars if desired. Within Flare, members can view, RSVP, and receive reminders, ensuring a high turnout and seamless event execution.

3. Attendance Tracking and Ticket Invites: Promoting Engagement and Simplifying Event Access

For events that require tickets, Flare streamlines the process with its ticketing feature. Members can receive digital tickets, reducing the need for physical copies and the chances of ticket loss. The QR code changes every 2 seconds which prevents unauthorized sharing of tickets. Names and time of arrival are logged in an exportable sheet when event hosts scan tickets within the app. This simplifies event check-in and enhances the overall event experience.

Maintaining attendance records is crucial for understanding member engagement and making informed decisions. Flare simplifies this task by offering an attendance Event Check-In QR code feature that lets club leaders track attendance digitally when attendees scan in.

4. Points System: Fostering Participation

Customize your points system for your groups needs

Recognizing and rewarding member contributions can boost participation and morale. The points system in Flare encourages members to actively engage in club activities, earn points, and attain different levels of recognition.

5. Contact Lists and Alumni Management: Building Networks

Move yourself or other members to group alumni to automatically get added to the alumni chat

Staying in contact with group alumni post-graduation is key to creating culture and community within your group; Flare recognizes this by providing a contact list feature. This not only makes it easy to reach out to fellow members but also aids in alumni management. Alumni members are automatically added to a separate alumni chat but can still be invited to events. By maintaining connections with alumni, clubs can tap into a valuable resource for mentorship, collaboration, and networking opportunities.

6. File and Photo Sharing: Centralizing Resources

Easily upload to and download from shared photo albums and highlights for events

Photo and file sharing is often necessary for all sorts of groups. Through shared albums and event highlights, Flare allows all members to upload and download photos and high quality. The file sharing feature also allows admins to share important documents with all members. This centralized repository ensures that important resources are readily accessible to all members, saving time and minimizing confusion.

7. Privacy and Security: Protecting Member Information

Respecting member privacy is paramount, and Flare understands this concern. The app employs robust security measures to safeguard member information, ensuring that personal details and sensitive data remain confidential. Privacy and data security are essential to the Flare experience. All user data is safely secured by Google’s flagship database called Firebase. Flare does not sell or distribute personal data. Flare’s privacy policy states: “Flare App, Inc. does not now, nor will it in the future, sell, rent or lease any of our customer lists and/or names to any third parties.”


Managing a college club involves numerous tasks that require efficient coordination and communication. Flare is a comprehensive solution that offers an impressive range of features tailored to the unique needs of college club management. From group chats and event calendars to attendance tracking and alumni management, this app includes all the tools you may need to consolidate all communications in one place. Everyone on the same page means everyone on the same app, and with Flare you can do it all.